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The Truth About Biometrics Time recorder

Mar 13, 2018


First, the author hinted biometrics could be used to “spy” on employees: to access restricted databases, to conduct surveillance of employees during their off hours, even to steal identities — all sorts of “Big Brother” concerns. Sounds scary, right?


The Truth: According to Michael Trader, president of M2Sys, as quoted in an article on Workforce.com, “Invasion of privacy is the biggest obstacle employers face. But it’s important to note that no image is ever stored. It’s just an encrypted binary stream.”

Here’s what happens: when an employee is first enrolled in a biometric time and attendance system, the software records a template of the employee’s face, hand or fingerprint and associates that template with the employee’s ID number. This template is simply a numeric representation of the relationship between various points in the scan, not an actual image.

In other words, the system doesn’t store actual fingerprints or faces, only a string of numbers to represent those biometric identifiers. Further, the templates used for biometric verification are stored in encrypted format and cannot be used to re-create anyone’s fingerprint or image. The templates used for biometric time and attendance are not usable for other purposes.


Second, the author tried to claim biometrics are “too costly” to be used for something as straightforward as time recording.

The Truth: The true ROI of a system is not measured merely by adding up the out-of-pocket costs. We also have to consider the “opportunity costs” — that is, how much would we have spent on the alternatives if we didn’timplement the current system? In other words, how much expense have we avoided by implementing the new system?

According to an article on Workforce.com:

A 2009 study conducted by Harris Interactive Inc. showed that 21 percent of hourly employees admit to stealing company time. While only 5 percent participated in buddy punching, 69 percent said they punch in and out earlier or later than scheduled, 22 percent put additional time on their time sheet, and 14 percent didn’t punch out for unpaid lunches or breaks.

In a 2008 study conducted by Nucleus Research, 19% of employees surveyed admitted to buddy-punching. In another study, 60% of employers said they know their employees aren’t accurately recording their time or they don’t know if the time recorded is accurate.

As the old saying goes, “Time is money.” A biometric system ensures employees are physically present when they clock in and out. And that increased accuracy can save your organization significant money. In fact, according to Grant Kaufman, Director of Operations at Yarco Co., his firm was able to cut their payroll processing time by 90% after implementing a biometric time recording system.


Finally, the author claimed biometric technology is “fairly recent” and “may fall short” in reliability when compared with other “proven technologies.”

The Truth: Biometric technology has been around for longer than many people may realize. For instance, the first hand scanners came to use in the 1970s — over 35 years ago. Biometrics have been used in many applications, in many environments, for many years and have proven themselves to be both reliable and easy to use.

Our software offers sensitivity settings to help you fine-tune your scanner to help prevent false-positives or false-negatives, further increasing reliability.

As to the terminals themselves, the scanner plates — both the glass plate on the fingerprint scanner and the hand plate on the HandPunch — are durable and easy to clean. HandPunch scanners are also treated with BioCote anti-microbial coating for added peace of mind. With our new FaceVerify terminal, employees don’t even have to touch the device — they simply look at the screen — so there is little to no physical wear-and-tear on the scanner at all.

Whether you are concerned about buddy-punching or the accuracy of your employees’ reported time, or you simply want to save money on payroll processing, a biometric system is a proven and reliable choice.

Is a Biometric System Right for You?

I can only conclude either the author of the article had an agenda to push or had little experience with biometric time tracking. Biometric time and attendance can not be used to facilitate the sort of Orwellian invasions of privacy he envisions. Biometric technology is a cost-effective means of preventing costly buddy punching. And both the hardware and software are proven, reliable and accurate.

Of course, not every type of biometric device is suitable for every workplace. Some environments are simply too harsh for any electronic device. But for many organizations, biometric time and attendance can be an excellent choice.


Biometrics time attendance: benefits for your business

Mar 8, 2018
Biometrics time attendance: benefits for your business
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Companies that have problems with employee time attendance should employ biometrics time attendance software

Biometrics have quickly become a popular way to track time attendance for companies across the world.The technology adds security to the time tracking software and prevents employees from stealing company time, by punching fellow employees in or out (buddy punching), for example.

This type of time and attendance systems use the biometrics of each employee in order to clock in and out of the system during the day. Reports can then be generated for each employee and sent to payroll with ease.


Eliminates time theft

Companies have had trouble with time theft in the past and will likely have the same problems in the future if nothing is done. 
But how were employees stealing company time? They might not have logged their breaks properly, or wrote down that they left work 15 minutes after they really left. Employees might also have purposefully clocked in and out of work one minute before and one minute after their shift to gain time paid in each payroll period. All of this can be eliminated with a biometric attendance system. When companies eliminate time theft, they save money and make it a better place to work.

Biometrics prevent buddy punching

The beauty of biometrics is that it prevents all ‘buddy punching’. ‘Buddy punching’ used to be a major problem with companies when attendance was kept using time sheets or passwords to log into an online time clock. Since the employee needs to use his or her fingerprint to clock in and out of the system, no one else in the office can do so for them when they are not present. This prevents time theft and keeps everyone honest.

Employee accountability is improved

Employee accountability can be improved by using time and attendance software that uses biometrics. These systems create reports for every employee in the system that show when he or she worked, how long they worked, the breaks they took and much more. This means that any biometric-based report will show management if employees are taking too long on their breaks, are not reporting to work, are clocking in too early or too late and if they are taking too many breaks during the day.This will force employees to hold themselves more accountable at the office, increasing their productivity.

Ease of use

Another benefits of biometrics
 PTO tracking software is that it is incredibly easy to install and use. No matter how simple a previous system was, the software will not confuse employees in the least bit. All they need to do is scan their fingerprint on the device at the office and it will be entered into the system with their name and other information. It will take all of a 30 minute meeting with employees to explain the new system and show them how it works. It is also worth noting that the system is secure and personal data can’t be compromised.

Improved compliance

A biometrics attendance system can also help your company improve its compliance with employment laws. Should the Department of Labor audit your business, a system using biometrics will make it easier to pull records of individual employees or a group of employees so that a decision can be made as soon as possible. Proof of attendance is very important, which is why a biometrics system can make all the difference when dealing with an audit by the Department of Labor. Biometrics time attendance systems include PTO tracking software, FMLA tracking software and absence tracker software. Companies dealing with attendance issues should consider switching to biometrics to quell those problems immediately.

Fingerprint vs punchcard

May 20, 2017
Advantages and Application Scenarios

Many companies and corporations seek after fingerprint technology in time attendance these days because the system has been proven to provide better employee management and control. “You are you” concept that only biometrics can offer has been able to solve many problems arising from traditional time clock such as punch card system or even electronic card system i.e proximity and smart card, such as buddy punching, lost of cards, inaccurate reporting, etc.

Fingerprint Comparative Advantage: Fingerprint VS Punch Card System

Reduce Cost, Improve Efficiency, Increase Quality

Punch Card System
  • Operation Convenience
The use of fingerprint is simple, nobody forgets to bring his fingerprint to work.
Verification takes a second and it speeds up.
Staff have to carry card to record attendance or to gain access.
Staff need to
  • Better Discipline Control
There is no way to cheat time with “you are you” concept. “Buddy punching” where a colleague could punch time for other staff is always an option.
  • Setup cost
Time Attendance:
Terminal cost, software included plus software training (if required)


Access Control:
Terminal Cost + Installation Cost + Training and Commissioning

Terminal Cost + Card Cost (recurring monthly) + Installation Cost + Training and Commissioning Cost + Maintenance Cost
  • Variable Operating Cost
Prism is wear and tear part, which needs to be cleaned to maintain a longer lifespan. Changing of prism is very economical. Punch card system: Card needs to be replenished every month, ink ribbons to be changed, clock tuning and mechanical parts worn off.
  • Labor Operating Cost
Employee data is keyed into the system once, automatic duty roster management, report preparations are generated by the system, audit trail is available and it reduces human error in calculation and reporting. Punch card: Data entry and calculation are manually done, prone to human error. Duty Roster management and reports are manually prepared, posing inaccuracy risk. Genuine attendance data is disputable because cards can be exchanged between employees.
  • Software Support
Free software support and software upgrades. Manual calculation and self generated reports.
  • Deployment Flexibility
Light weighted terminal with USB interface available is suitable for any place with or without network availability.

DIY setup materials are available as standard package.

Single system manages multiple terminals and different models.

Extra space is required for keeping the punch cards.

Heavy manual workload is proportional to the number of punch card machines installed and cards used.

  • Data Management
Data needs to be enrolled and inputted once into the system and transferable to other terminals and computers over network.

Automatic and scheduled data download is available.

Simple full system data backup and restore function is provided.Centralized data management
Labor intensive where data has to be inputted by administration personnel at the end of the month for attendance records and salary calculations.

Keeping of employee’s used cards require space and management.

  • Management Monitoring
Monitoring can be done over TCP/IP from a remote site for example from headquarters by instant data download. When data is manually inputted at month end, even though monitoring is possible, the data is scattered and not centralized.
  • System Extension
Different models can work under the same software management

Access control terminals can be added to the current system without disrupting any software or hardware operation

Huge user database is made possible via Fingerprint
Not possible due to system design limitation and no connectivity.
  • Data preparation for 3rd party system
     e.g. payroll
Attendance data can be exported based on user self-definable table format to MS Excel, ASCII and ODBC.


Data is manually prepared therefore slow, inaccurate and tedious.

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